Publication Management

Workflow of Publication Management

Researchers' Tasks in AIMS

Edit your researcher profile and update it regularly
Getting research outputs records into AIMS
- Auto-harvesting
- Import from external databases
- Import from ORCID
- Manual Input
Archive the full-text of your research outputs

User Roles for Publication Management

Researcher

The "Researcher" accounts have been set up for the following groups of staff/students:

Full-time and fractional time teaching staff
Full-time research staff
Full-time and part-time Research Postgraduate (RPg) students
Emeritus professors

Please login AIMS with your OnePass login ID and (CWEM) password.

For the following groups, the "Researcher" account will be set up on a request basis.

Part-time research staff
Administrative staff with publications
Taught Postgraduate (TPg) students
Others as deemed appropriate by the University

Table 2: User Functions and Data Access of Researcher

User Role	User Functions	Data Access
Researcher	Edit and update own researcher profile (except name, job title and reporting department) Manually create or import from external databases of publication records Edit and update publications records (before submitting to Library for validation) Input associated CUHK co-authors to the publications Archive full-text of the publications Submit the publication records for Library validation Request for changes in publication records (after submitting to Library for validation) Delegate the user role to another AIMS user for assistance in managing the account	Self-input/imported publication records Associated publication records added by another CUHK author (as a co-author)

Delegation of Researcher Account

"Researcher" users can delegate their account to a CUHK staff who holds an account in AIMS (e.g. Research Assistant, Postdoctoral Fellow). However, if the staff is not an eligible member of an AIMS account (please refer to the population scope listed under "Researcher"), a "CUHK Delegated Role" account should be first applied by the staff who will receive the delegation.

The delegated staff will have the same user functions and data access as the Researcher who made the delegation (as listed in Table 2 above).

The application can be made by sumitting the application form downloadable here, to This email address is being protected from spambots. You need JavaScript enabled to view it.. Please remember to login AIMS after receiving the notification email of account setup, to activate the account.

Please note that it is NOT necessary to make a delegation to the Faculty/Department Admin who has access to all the publications associated with the Faculty/Department.

For details, please refer to the User Guide for Delegation of Researcher Account.

Faculty/Department Admin

The “Faculty/Department Admin” accounts are assigned based on the nominations from the Faculty/Department chairman, for assisting in the handling of publications. Please contact the Faculty/Department for details on the account holders.

Table 3: User Functions and Data Access of DeptAdmin

User Role

User Functions

Data Access

Faculty/Department Admin

Note: User functions and data access will depend on the work affiliation that linked to the account

View researchers’ profile under the Faculty/Department
Manually create or import from external databases of publication records for selected Faculty/Department researchers
Edit and update publications records of the Faculty/Department (before submitting to Library for validation)
Input associated CUHK co-authors to the publications
Archive full-text of the publications
Submit the publication records for Library validation
Request for changes in publication records (after submitting to Library for validation)

Publication records associated with the researchers under the Faculty/Department

Academic Information Management System (AIMS)